From a document to the fields your team needs.
- Supplier
- Peeters Building Supplies
- Reference
- 2048
- Date
- 14 Oct 2026
- Quantity
- Unreadable
- STARTING SCOPE
- One document family, defined fields and one agreed destination.
- IMPLEMENTATION
- Fixed quote after intake
One task, clearly defined.
Someone opens each PDF, finds the same fields and copies them into a spreadsheet or tool. We scope one document family, define the fields and route missing or uncertain values to a person.
Document received
Fields extracted and checked
Reviewed data sent onwards
A row with the agreed fields, linked to the original document. An unreadable quantity is sent for review before the data moves on.
Missing or uncertain values go to a person before the data moves on.
Agree the boundaries before building.
Included in the agreed setup
- Extraction from one agreed document family
- Checks for required fields and expected formats
- A review step for exceptions
- An export or connection to one agreed destination
Outside the starting scope
- Every possible document layout or guaranteed recognition of poor scans
- Automatic payments, accounting approval or additional destinations
What we need from you
- Representative samples, including difficult documents
- A field list and rules for handling missing information
- Access to the destination and an owner for exception handling
Know what you buy. Know what follows.
A short intake checks your tools, data and scope. If the process is clear, we quote directly. Uncertain processes or complex access rules may need a paid analysis first, agreed with you.
Fixed quote after intake
Configuration, agreed connections, test cases and handoff. The quote names the deliverables, timeline, review rounds and acceptance criteria.
Software and consumption
Hosting, licences and AI usage are itemised. We agree what is included, the volume limits and the cost of going beyond them before you sign.
Support with clear limits
Handoff, follow-up and ongoing maintenance are scoped per solution. Your quote names included checks and changes, support time, response windows and the start of billing.
Accounts and the delivered work are handed over as agreed. Any third-party platform licences and portability limits are named in the proposal.
Before you decide.
Which documents can you process?
One document family per setup, such as one type of supplier document or order form with a recurring structure. We define the fields to extract and their expected formats, and test on representative samples, including the difficult ones. We do not promise to handle every possible layout, and recognition of poor scans cannot be guaranteed. A second document family or another destination is a separate scope.
What happens with missing or unreadable values?
They go to a person before anything moves on. The setup checks required fields and expected formats; when a value is missing, uncertain or unreadable, the document goes to a review step. Each row stays linked to the original document, so the reviewer can see the source. You name the person who handles these exceptions; the data continues to its destination only after that review.
Where does the extracted data go?
To one agreed destination, through an export or a connection: for example a spreadsheet or the tool your team already uses. We need access to that destination and a person who handles exceptions. The setup prepares data; it does not make payments or approve bookkeeping entries. Additional destinations are scoped separately, and you receive a fixed quote after intake.
Tell us about the task.
Your chosen solution is already selected in the contact form.